Organization: Black Business Alliance Peoria Chapter, Inc.

Position: Administrative Clerk    - Peoria  (2023)   

Type: Full-Time/ Hourly

Salary: $15.00/Hour

Organizational Description

The Black Business Alliance Peoria Chapter, Inc. (BBA) is a nonprofit organization formed in 2013.  Under the BBA umbrella are WPNV 106.3 LP FM, the Minority Business Development Center which operates the Regional Workforce Solutions Center. The BBA is focused on innovative ways to grow minority businesses and a skilled workforce. Our mission is to educate and empower those wishing to achieve and maintain financial independence for themselves and their community.

Job Summary

Ensure the efficient day-to-day operation of the office and support the work of management and other staff and may  perform a wide range of duties including some or all the following:

Job Duties

• Answer general phone inquiries using a professional and courteous manner
• Direct phone inquiries to the appropriate staff members
• Reply to general information requests with the accurate information, using email
• Greet clients/suppliers/visitors to the organization in a professional and friendly manner
• Use word processing, spreadsheet, and database software to prepare reports, memos, and documents
• Sort incoming mail, faxes for distribution

• Prepare and send outgoing faxes and mail
• Reply to emails and social media activity in a timely manner
• Forward voice mail from the general mailbox to the appropriate staff member
• Forward incoming general e-mails to the appropriate staff member
• Receive and store the office supplies ensuring that basic supplies are always available
• Code and file material according to the established procedures
• Update and ensure the accuracy of the organization's databases, websites
• Back-up electronic files using proper procedures
• Provide administrative support to management and other staff
• Make meeting and interview arrangements for staff
• Ensure the timely distribution of material
• Maintains the cleanliness and order of the office space with vacuuming, dusting, and trash removal.
• Other duties as assigned 

QUALIFICATIONS / SKILLS

• Excellent time management skills
• Strong inclination for customer service and interpersonal skills
• Ability to multitask
• Ability to pay attention to detail with an extraordinary ability to multitask
• Excellent time management and organizational skills
• Creative thinking
• Excellent phone etiquette: Polite, clear, and compelling communication skills

Education

• High school diploma or minimum 5 years’ experience in an office setting with increasing responsibilities
• Post-secondary education in business, computers, or office management is an asset 

Required Knowledge

• Microsoft Word, Excel, PowerPoint, Outlook E-mail, Internet, Constant Contact experience
• Computer, Voice messaging systems, Fax/Copier/Scanner 

Additional Responsibilities

• Willingly step up to take on new responsibilities or to help a co-worker complete a task.
• Work collaboratively with fellow employees and other to achieve identified goals and objectives.
• Communicate effectively, both verbal and in writing. Share information and demonstrate ability to listen openly and empathetically to others.
• Contribute to a positive work environment
• Comply with organization policies and procedures.
• Contribute to fulfilling the organization’s mission, vision, and core values by incorporating them into daily practice.
• Effective time management; assess and prioritize tasks and work within deadlines to complete tasks.

Requirements

• Must have valid Driver’s license, acceptable driving record, and deemed insurable.
• Ability to read and implement grant agreements and regulations
• Ability to communicate clearly and professionally (orally and in writing) with team members and funders
• Must be able to manage one’s time and prioritize tasks despite competing demands

Benefits (refer to the employee manual for applicable benefits/timing)

• Paid Holidays/Paid Vacation
• Paid Sick Leave
• Personal Time Off
• Bereavement Leave

IN-PERSON APPLICATIONS ARE BEING ACCEPTED AT OUR OFFICE LOCATED 2139 SW ADAMS ST. PEORIA, IL 61602 * 309-966-3989

Organization: Black Business Alliance Peoria Chapter, Inc.

Position: Executive Assistant

Type: Full-Time - Hourly

Salary: Commensurate with experience

Organizational Description

The Black Business Alliance Peoria Chapter, Inc. (BBA) is a nonprofit organization formed in 2013.  Under the BBA umbrella are WPNV 106.3 LP FM, the Minority Business Development Center which operates the Regional Workforce Solutions Center. The BBA is focused on innovative ways to grow minority businesses and a skilled workforce. Our mission is to educate and empower those wishing to achieve and maintain financial independence for themselves and their community.

Job Summary

Reporting directly to the Chief Executive Officer (CEO), the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for the CEO.   The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven, and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. The ability maintains a realistic balance among multiple priorities is imperative. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Job Duties

• Acts as the administrative point of contact between CEO and internal/external demands.
• Undertakes the tasks of receiving calls, taking messages, and routing correspondence.
• Handles requests and queries promptly and appropriately.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintains confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies,  placing and expediting orders for supplies, verifying receipt of supplies.
• Maintains the cleanliness and order of the office space with vacuuming, dusting, and trash removal.
• Ensures operation of equipment by completing preventive maintenance requirements, following manufacturer’s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
• Other duties as assigned by the Executive Director.

Job Skills & Qualifications

• Superior writing and communication skills
• Excellent Time management skills
• Strong organizational skills
• Extraordinary people skills
• Working knowledge of Microsoft Office and common scheduling software such as Outlook

Additional Responsibilities

• Willingly step up to take on new responsibilities or to help a co-worker complete a task.
• Work collaboratively with fellow employees and other to achieve identified goals and objectives.
• Communicate effective, both verbal and in writing. Share information and demonstrate ability to listen openly and empathetically to others.
• Contribute to a positive work environment by treating others with fairness and respect.
• Support the relationship between our organization and the community by demonstrating respectful, courteous, and cooperative behavior when interacting with Participants, visitors, and other employees.
• Comply with organization policies and procedures.
• Contribute to fulfilling the organization’s mission, vision, and core values by implementing them into daily practice.
• Actively look for ways to assist people.
• Adjust actions in relation to other’s actions.
• Effective time management; assess and prioritize tasks and work within deadlines to complete tasks.

Requirements

• Must have valid Driver’s license, acceptable driving record, and deemed insurable.
• Ability to read and implement grant agreements and regulations
• Ability to communicate clearly and professionally (orally and in writing) with team members and funders
• Must be able to manage one’s time and prioritize tasks despite competing demands

Benefits (refer to the employee manual for applicable benefits/timing)

• Paid Holidays
• Paid Vacation
• Paid Sick Leave
• Personal Time Off
• Bereavement Leave

IN-PERSON APPLICATIONS ARE BEING ACCEPTED AT OUR OFFICE LOCATED 2139 SW ADAMS ST. PEORIA, IL 61602 * 309-966-3989

Organization: Black Business Alliance Peoria Chapter, Inc.

Position: Workforce Solutions – Program Manager     (2023)   

Type: Full-Time/ Salaried

Salary: Commensurate with experience

 Organizational Description

The Black Business Alliance Peoria Chapter, Inc. (BBA) is a nonprofit organization formed in 2013.  Under the BBA umbrella are WPNV 106.3 LP FM, the Minority Business Development Center which operates the Regional Workforce Solutions Center. The BBA is focused on innovative ways to grow minority businesses and a skilled workforce. Our mission is to educate and empower those wishing to achieve and maintain financial independence for themselves and their community.

Job Summary

The position assist participants in gaining the skills and training necessary to obtain gainful employment.  This role will assure Workforce Solutions Program goals are achieved including coordinating training in the Information Technology and Entrepreneurial programs as applicable. 

Duties and Responsibilities

• Direct the activities of the Workforce Solutions program.

• Design a program that meet client goals.
• Create assessment tool to identify needed education or training.
• Conduct assessment of those interested in the Workforce Development area.
• Create education and training needs matrix.
• Coordinate training needs calendar.
• Maintain records of participants employment data upon graduation
• Establish and maintain program records including:
  • Periodic reports to Executive Director
  • Events
  • Program participation
  • Program outcomes
  • Program budgeting

• Creating and managing long-term goals.
• Develop an evaluation method to assess program strengths and identify areas for improvement.
• Ensure goals are met in customer satisfaction.
• Implementing and managing changes and interventions to ensure program goals are achieved.
• Assist in the creation of marketing materials and update social media accounts.
• Other duties as assigned.

 Education/Qualifications

• Bachelor’s degree in Business Administration, Management, Human Resources, or related experience required.
• Post-secondary education in business, IT or office management is an asset.
• 2+ years’ experience in a supervisory role
• Punctuality, integrity, and critical-thinking skills are crucial to success in this position.
• Extraordinary people skills

 Required Knowledge

• Microsoft Word, Excel, PowerPoint, Quick Books, Outlook E-mail, Internet
• Experience using Constant Contact
• Computer
• Voice messaging systems
• Fax/Copier/Scanner

 Additional Responsibilities

• Willingly step up to take on new responsibilities or to help a co-worker complete a task.
• Work collaboratively with fellow employees and other to achieve identified goals and objectives.
• Communicate effective, both verbal and in writing. Share information and demonstrate ability to listen openly and empathetically to others.
• Contribute to a positive work environment by treating others with fairness and respect.
• Support the relationship between our organization and the community by demonstrating respectful, courteous, and cooperative behavior when interacting with Participants, visitors, and other employees.
• Comply with organization policies and procedures.
• Contribute to fulfilling the organization’s mission, vision, and core values by implementing them into daily practice.
• Actively look for ways to assist others.
• Adjust actions in relation to other’s actions.
• Effective time management; assess and prioritize tasks and work within deadlines to complete tasks.

Requirements

• Must have valid Driver’s license, acceptable driving record, and deemed insurable.
• Ability to read and implement grant agreements and regulations
• Ability to communicate clearly and professionally (orally and in writing) with team members
• Must be able to manage one’s time and prioritize tasks despite competing demands

Benefits (refer to the employee manual for applicable benefits/timing)

• Paid Holidays/Paid Vacation
• Paid Sick Leave
• Personal Time Off
• Bereavement Leave

IN-PERSON APPLICATIONS ARE BEING ACCEPTED AT OUR OFFICE LOCATED 2139 SW ADAMS ST. PEORIA, IL 61602 * 309-966-3989